The purpose of this document is to regulate the GENERAL TERMS or CONDITIONS OF PROCUREMENT of the Pre-booking and Online Booking services (hereafter, and interchangeably, ‘Pre-booking’ and ‘Online Booking’ services, or ‘services’) of Voyage London HOTEL GROUP, S.A., with registered offices in Madrid, C/ Santa Engracia nº 120, established by Public Deed executed before Dr. José Falp, Notary Public of Barcelona, on 23 December 1981, inscribed in the Mercantile Register of Madrid, Volume 576 General, 176 of Section 3a, , Sheet 34, Page 1467, and Tax ID number A-28.027.944. (hereafter, ‘Voyage London’), Tel. 91 451 97 35 and Fax 91 451 97 89. The terms “You” and “User” are used here to refer to all individuals and/or entities who for whatever reason access www.voyagelondon.co.uk or use its services.
The use of these services implies full and unconditional acceptance and validity of each and all the General Terms and/or Conditions – which are deemed to be automatically incorporated into the contract concluded with Voyage London, without the need for your written transcription in the same – included in the latest version of these General Terms and/or Conditions.
2. USE OF THE Voyage London PRE-BOOKING AND ONLINE BOOKING SERVICES
2.1. Pre-booking Services
The online Pre-booking services are for information only, and their sole purpose is to offer the user the possibility of checking the availability of a room in their preferred hotel or city. Before booking confirmation, the user is aware of the existence of some restrictions which are applicable in the selected hotel in relation to some services which may not be available during their stay or regarding the restricted use of some areas of the hotel. Such restrictions are due to current Covid-19 situation and the relevant required limitations.The user has previously known them. THE USER WILL RECEIVE AN EMAIL WITHIN 24 HRS, CONFIRMING IF THEIR BOOKING HAS BEEN PROCESSED, AND WILL CONSEQUENTLY ONLY BECOME BINDING ONCE Voyage London HAS ACCEPTED THE RESERVATION BY MEANS OF EMAIL CONFIRMATION AND SUBSEQUENT PAYMENT BY THE USER. The user must verify the booking confirmation and notify Voyage London of any error immediately in writing.
2.2. Online Booking Services
a. The purpose of the Online Booking services is for the reservation of a room in any Voyage London hotel. THE USE OF THESE SERVICES IMPLIES FULL AND UNCONDITIONAL ACCEPTANCE AND VALIDITY OF EACH AND ALL THE GENERAL TERMS AND/OR CONDITIONS – WHICH ARE DEEMED TO BE AUTOMATICALLY INCORPORATED INTO THE CONTRACT CONCLUDED WITH Voyage London, WITHOUT THE NEED FOR YOUR WRITTEN TRANSCRIPTION IN THE SAME – INCLUDED IN THE LATEST VERSION OF THESE GENERAL TERMS AND/OR CONDITIONS.
b. Procurement procedure: When using the service, the user will receive an email confirmation in which is included the confirmation that their purchase order is in the process of being confirmed. If you are a customer, once the corresponding debit for your reservation has been made, you will receive an email confirming this; this email serves as proof of your booking. The name on the credit card used to book has to correspond to the guest staying at the property. The credit card used to book will be requested on arrival to verify that the details given are correct. The credit card holder must be present at this time.
c. Guarantee: The booking is confirmed and guaranteed overnight with a credit card. In the event of a no-show without prior notice, the first night will be charged (including VAT and taxes).
d. Termination of the contract or cancellation of the booking: The credit card is solely a means of guarantee. Cancellation of the booking by the user will not incur any charges for advance cancellation, provided that this is done prior to the specified deadline in each country (local time at the hotel) on the day of arrival. Once this threshold has passed, Voyage London will make a cancellation charge as compensation, which will amount to the cost of the first night (including VAT and taxes), with the exception of hotels in Germany, where 10% of the stay may be refunded as compensation for expenses not incurred.
This clause does not apply to bookings made with special rates. In this case, the respective specified conditions shall apply.
The arrival times at the hotel in each country are:
- Spain: 6:00pm on the day of arrival
- Portugal: 6:00pm on the day of arrival
- The Netherlands: 4:00pm on the day of arrival
- Belgium: 6:00pm on the day of arrival
- Germany: 6:00pm on the day of arrival
- Switzerland: 6:00pm on the day of arrival
- Argentina: 4:00pm on the day of arrival
- Austria: 6:00pm on the day of arrival
- Chile: 4:00pm on the day of arrival
- Mexico: 6:00pm on the day of arrival
- Uruguay: 4:00pm on the day of arrival
- South Africa: 6:00pm on the day of arrival
- Italy: 4:00pm on the day of arrival
- Romania: 4:00pm on the day of arrival
- Hungary: 4:00pm on the day of arrival
- United Kingdom: 4:00pm on the day of arrival
- Luxembourg: 4:00pm on the day of arrival
- France: 6:00pm on the day of arrival
- Dominican Republic: 6:00pm on the day of arrival
e. CANCELLATION COSTS IN RESORT HOTELS No charge will be made to your credit card if cancellation is made more than 48 hours prior to the day of arrival at the hotel (local time at the hotel). If cancellation is made during the 48 hours prior to arrival, 50% of the total cost of the booking will be charged to your credit card In the event of a client no-show without prior notice, 100% of the total cost of the booking will be charged, with the exception of hotels in Germany, where 10% of the stay may be refunded as compensation for expenses not incurred.
These clauses do not apply to bookings made with special rates. In this case, the respective specified conditions shall apply.
The above applies to the following hotel:
- Voyage London Collection Grand Hotel Convento di Amalfi
f. Voyage London Resorts Policies for children
Voyage London RESORTS (Caribbean): Policies for children in all our resort hotels are subject to the facilities of the hotel and are determined by the hotel management, as described in existing contracts.
Voyage London RESORTS(Europe): Policies for children in all our resort hotels are subject to the facilities of the hotel and are determined by the hotel management, as described in existing contracts. Where applicable, Voyage London policies for children apply only in hotels which do not offer half board or full board.
g. Policy on minors.
Minors under the age of 18 staying in the Hotel must be accompanied by their parents, teachers or other duly authorized adults. Hotel staff may require relevant documentation identifying adults as parents/teachers of authorized persons.
h. Prices per room and night.
Prices are valid only in writing and for the period specified. Voyage London reserves the right to modify these prices without prior notice where there are justifiable reasons.
Prices relating to the booking will be indicated during the booking process. VAT is applicable on these prices without prejudice to local taxes also being applied in accordance with existing local regulations in each country. These local taxes must be paid directly in the hotel.
i. Prices shown at the time of booking include VAT (or equivalent tax) according to the applicable rate at the time.
In the event that the applicable rate changes between the date of the booking and the date of services being provided, creating a disparity, in accordance with the applicable regulations, the applicable price shall be that which corresponds to the time of delivery of services or to the accrual of the tax, even where this will incur an increase to the final price indicated to the client during the booking process.
2.3. The user undertakes to use the services in accordance with the Law, moral standards, good customs and public order, as well as that which is stipulated in these General Terms and/or Conditions of procurement. Consequently, the user is obliged not to use the services for illicit purposes or effects and/or contrary to what is set out in these General Terms and/or Conditions of procurement, detrimental to the rights and interests of third parties or which could, in any way, damage the services, Voyage London and/or its image.
3. CONDITIONS APPLYING TO THE Voyage London ONLINE CHECK OUT PROCESS.
For users who opt to use the “ONLINE CHECK-OUT” process, the following Particular Conditions will apply when checking out of the room they have reserved at the Voyage London hotel:
3.1 How the Online Check-out Process Works
a. This process allows users to check out of their room without having to personally go to the reception area of the Voyage London hotel to check out.
b. The Check-out process operates in the following way:
- The day before the user leaves the Voyage London hotel, they will receive an e-mail or text message from Voyage London, where they will be given a link to the General Conditions in this section 3. The acceptance of this section 3 implies authorizing, in your name or in the name of the other accompanying users, access to the information related to your stay at the Voyage London hotel, as well as consenting to the rest of the content in the above-mentioned section.
The user must have accepted these conditions in order to be able to check out online.
- Once the user is on the Online Check-out form, they will be able to see all the information related to their stay at the Voyage London hotel: number of nights booked, number of guests, arrival and departure date, billing information, and total amount to be paid for the services provided (price, value-added tax, and applicable fees broken down).
- Users may use the Online Check-out up to 12 p.m. on their day of departure from the Voyage London hotel; otherwise, they will have to check out at the Voyage London hotel reception
3.2 Payment in the Online Check-out process
a. The Online Check-out form indicates the total price that the user must pay for their stay in the Voyage London hotel.
b. The price showing on the Online Check-out form shall be the price corresponding to the procurement by the user of the services provided by Voyage London (plus VAT and applicable taxes) and, where applicable, additional costs that the user may have incurred from the day of their arrival at the Voyage London hotel until the day of their departure from the Hotel.
c. Additional costs are deemed to be all those services used by the user during their stay in the Voyage London hotel and which were not included in the initial booking that they made for the room (including but not limited to: breakfast if this is not included in the initial price, lunch or dinner in the hotel restaurant, purchase of products from the mini-bar, car parking in the hotel car park, etc.) (hereafter, “Additional Costs”)
d. In the event that the user has incurred (i) additional costs not known to Voyage London at the time of accepting the Online Check-out or (ii) additional costs incurred after Voyage London has sent confirmation of the Check-out, Voyage London will issue a new invoice to the user in order to recover these Additional Costs.
3.3. User authorization for collection of payment by Voyage London at the time of Online Check-out
a. Collection of payment of the amount shown on the Online Check-out form will be made automatically by Voyage London when the user clicks on the “Accept Online Check-out” button.
b. By accepting these General Terms and Conditions, the user expressly authorizes Voyage London to automatically take payment for the provision of its services using the details of the bank card provided by the user when making the hotel room booking. Voyage London shall inform the user of the exact amount that will be taken before it is taken (this information is specifically shown on the Online Check-out form).
c. Voyage London shall retain the details of the user’s bank card for the period necessary to verify that the additional costs incurred by the user after having completed the Online Check-out are completely covered. Voyage London shall therefore retain these details for the sole purpose of being able to take payment for the additional costs incurred by the user up to their departure from the Hotel but which were not paid for at the time of Online Check-out.
d. Once Voyage London has verified that the user has paid for all the services used, Voyage London shall, where appropriate in compliance with the legal obligations required of it, delete all details of the user’s bank card. In this way, if the user procures the services of Voyage London again, they will have to provide their bank details again.
e. The user declares that they are the holder of the bank card that they provided for payment of the services provided by Voyage London and/or that it is from a third party who has expressly authorized the user for use for the same.
3.4. Possible errors or changes to Online Check-out invoicing information.
a. In the event that the invoicing information appearing on the Online Check-out form is incorrect or if the user wishes to make changes to this information, they will have to go directly to the Voyage London hotel reception so that they can rectify the errors or make the requested changes.
b. In this event, payment will be made at the Voyage London hotel reception itself.
3.5. Obligations and responsibilities of the user in relation to the Online Check-out process
a. The user guarantees that the personal and invoicing details provided to Voyage London are accurate, exact, current and complete and accepts responsibility for informing Voyage London of any change to them so that they can take the corresponding payment.
b. In the event that Voyage London can prove that the user has committed fraudulent practices relating to the use of the bank card for payment of the services provided using the Online Check-out process, Voyage London reserves the right to initiate any legal action that rightfully applies.
c. The user undertakes to strictly comply with the Online Check-out process and with the obligations set out in these Special Conditions.
4. DATA PROTECTION
This section gives information on data processing as it relates to making reservations and pre-reservations.
WHO IS THE CONTROLLER OF PROCESSING MEMBERS’ DATA?
- Identity: Voyage London HOTEL GROUP, S.A. (hereinafter “Voyage London HOTEL GROUP”)
Please state the reference “Data Protection Officer”
FOR WHAT PURPOSE WILL Voyage London HOTEL GROUP PROCESS ACCOUNT HOLDERS’ PERSONAL DATA AND FOR HOW LONG?
You are advised that data provided by account holders will be processed by Voyage London for the following purposes:
- Managing the reservations and/or pre-reservations requested by the user.
- Sending confirmation or documentation for the reservation made.
- If consent has been given, sending commercial communications on behalf of Voyage London HOTEL GROUP.
WHAT USER DATA WILL Voyage London PROCESS?
For correct service provision, Voyage London will process the following categories of data:
- Identifying data: name, surname, nationality.
- Contact details: email address, telephone number.
- Transactional data for goods and services with Voyage London HOTEL GROUP: Products and services purchased or in which you show interest.
- Stay preferences.
- Economic, financial and insurance data.
- Other data: data provided by the data subjects in open fields.
The data requested from the Member are mandatory for correct service provision and, not providing them will mean the services cannot be provided. When the data requested is not mandatory, this will be noted on the form.
WHAT IS THE JUSTIFICATION FOR PROCESSING USERS’ DATA?
The justification for processing your personal data will be the performance of the contract between the parties. For sending commercial communications, it will be members’ consent.
Consents obtained for the aforementioned purposes are separate and the user may revoke only one without affecting the others.
Please be advised that your data will be transferred to third parties located outside the European Economic Area, specifically, the USA, India and the Philippines. It will be transferred as a result of the services provided by the company Accenture to Voyage London HOTEL GROUP in terms of the back office management connected to the company’s invoicing. In this regard, please be advised that the company is regulated by means of contractual clauses approved in advance by the AEPD.
The personal data provided will be stored throughout the contractual relationship, and after termination of the same, for the limitation period for legal actions that could result from it.
In relation to data for sending commercial communications, data will be stored for as long as the user does not withdraw their consent. However, if you withdraw your consent, this will not affect the legality of prior processing.
PROCESSING DATA ON THIRD PARTIES
If the Member, at any time, provides data on third parties, they declare that they have their consent and commit to providing them with the information in this clause, and advising Voyage London of any change or update to the same.
MEMBERS’ RIGHTS REGARDING THEIR DATA
- Revoke your consent for the processing and communication of your personal data.
- Obtain information about whether or not your personal data has been processed.
- Access your personal data.
- Correct inaccurate or incomplete data.
- Request the deletion of your personal data when, for any reason, the data is no longer necessary for the purposed for which it was obtained.
- Limit the processing of your data when any of the conditions provided for in the data protection regulations is met.
- Under certain circumstances, and for reasons relating to their personal situation, interested parties can object to the processing of their data.
- Requesting the portability of your data.
- Lodge a complaint with the Spanish Data Protection Agency, at the following address: Calle de Jorge Juan 6, 28001 Madrid, if you believe that the Data Controller has infringed the rights provided to you under data protection regulations.
5. CORRECT USE OF THE CONTENTS OF THE WEBSITE BY THE USER
5.1 Voyage London declares that the industrial property rights (Brands, Trade names, etc.) which appear in this Website are owned by them and/or are legitimately exploited under agreements or user licences, and are duly protected by current Legislation on Industrial Property. The User undertakes to use the Website diligently, correctly and legitimately and, in particular, agrees to abstain from:
(a) Deleting, circumventing or manipulating the “copyright”, brands and other data which identifies the rights of Voyage London or its titleholders incorporated into the contents and/or products marketed from the Voyage London Website, or the technical protection devices, digital fingerprints or any other such information mechanisms which could contain the same.
(b) Using the contents and, in particular, information about Voyage London obtained via its Website to send out advertising, communications for the purposes of direct sales or any other type of commercial purpose, unsolicited messages addressed to a variety of people.
(c) Reproducing or copying, distributing, allowing public access via any public method of communication, changing or modifying the contents, unless prior authorisation has been obtained from the titleholder of the corresponding rights or it is legally permitted.
(d) In general, using the contents in a manner for purposes or effects which are contrary to the law, moral standards, generally accepted good customs and public order. Voyage London grants no licence or authorisation of any kind over the use of its industrial and intellectual property rights or over any other property or right relating to its Website.
5.2. Procedure in the event of infringement of intellectual property rights. In the event that a User or third party considers that any contents have been introduced onto their Website which infringe their intellectual property rights, they must notify Voyage London of their full and precise details and of the intellectual property rights which have allegedly been infringed, as well as the Website.
6. RIGHT TO MODIFY THE GENERAL TERMS AND/OR CONDITIONS OF PROCUREMENT
Voyage London reserves the right to modify these General Terms and Conditions of procurement by informing users of the changes made via www.voyagelondon.co.uk.
7. EXCLUSION OF GUARANTEES AND RESPONSIBILITIES
7.1 Voyage London DOES NOT GUARANTEE THE RELIABILITY, AVAILABILITY OR CONTINUITY OF THE SERVICES MADE AVAILABLE TO THE USER, THUS EXCLUDING ANY LIABILITY FOR DAMAGES WHICH MAY ARISE OWING TO A LACK OF AVAILABILITY, RELIABILITY OR CONTINUITY OF ITS WEBSITE OR ITS SERVICES, ALTHOUGH IT WILL TRY TO FACILITATE, TO THE EXTENT OF ITS CAPABILITIES, TECHNICAL SUPPORT FOR THE PERSON AFFECTED, AND WILL TRY TO IMMEDIATELY RECTIFY THE BREAK IN SERVICES, PUTTING INTO PLACE, TO THE EXTENT OF ITS CAPABILITIES, ALTERNATIVE MEANS.
7.2 Voyage London DOES NOT UNDERTAKE TO CONTROL AND DOES NOT HAVE ANY PRIOR CONTROL OVER VIRUSES OR ELEMENTS IN ITS CONTENTS WHICH MAY ALTER THE SOFTWARE OR HARDWARE OF THE USER OR OF PERSONS VISITING THE WEB PAGES AND WILL THEREFORE NOT BE LIABLE FOR DAMAGES OF ANY KIND WHICH MAY ARISE FROM THE SAME.
7.3 IF, DESPITE ACTING WITH DUE FORESIGHT AND DILIGENCE, Voyage London IS UNABLE TO PROVIDE THE CONTRACTED ROOMS FOR REASONS WHICH ARE NOT ATTRIBUTABLE TO IT AND IF IT IS IMPOSSIBLE TO OFFER THE SERVICES UNDER THE CONDITIONS AGREED, Voyage London SHALL OFFER THE USER THE OPTION OF A COMPLETE REFUND OF THEIR PAYMENT OR SUBSTITUTION FOR SOMETHING SIMILAR IN NATURE IN TERMS OF CATEGORY OR QUALITY. IF DUE TO SUBSTITUTION THE SERVICE IS OF AN INFERIOR CATEGORY OR QUALITY, Voyage London MUST REFUND THE DIFFERENCE.
8. SAFEGUARDING THE GENERAL TERMS AND/OR CONDITIONS OF PROCUREMENT
Should one of the stipulations of these General Terms and/or Conditions of procurement be declared null and non-operational, the rest of the General Terms and Conditions will be retained in the agreed Terms. Voyage London undertakes to substitute the stipulation affected by the nullity, bringing it into line as far as possible with the intention originally sought by the parties.
NO STIPULATION IN THIS CONTRACT SHALL IN ANY WAY AFFECT THE MANDATORY PROVISIONS IN RELATION TO CONSUMERS. IF YOU ARE NOT A CONSUMER, YOU EXPRESSLY RENOUNCE ANY RIGHT OF WITHDRAWAL.